(Very Simple Notes for the Students)
What is an Interview?
Interview is a much needed activity for all formal institutions. It helps to the individuals to get any specific job. An interview is a formal conversation between two persons, Interviewer and Interviewee. One person asks questions and the other person answers them.
Interviews are conducted in offices and institutions for different purposes like:
Selection of employees
Checking his/her performance
Solving institutional problems
Collecting the feedback
There are four main types of interviews.
1. Selection Interview
A Selection Interview is conducted when an organisation wants to appoint a new employee for their vacant post. There is a systematic process of conducting this Interview. Applicants apply through prpoper channel and short listed for the selection interview.
In this interview, the organisation tries to understand:
Whether the candidate is suitable for the job
Whether the candidate has required knowledge and skills
Whether the candidate has good behaviour and confidence
The interviewer asks questions about:
Education
Experience
Personal qualities
Interest in the job
The candidate answers sincerely and confidently.
After interviewing many candidates, only the best candidate is selected.
Why is Selection Interview important?
It helps the organisation choose the right person
It avoids appointing an unsuitable employee
It saves time and money in the future
In simple words
➡ A Selection Interview is taken to give a job to the right person.
2. Assessment Interview
An Assessment Interview is conducted for an employee who is already working in the organisation. An assessment interview has been also called Appraisal Interview.
This interview is taken to:
Check how the employee is working
Know whether the employee is doing the job properly
Understand strengths and weaknesses
- Know whether the targets are completed
The manager discusses:
Work quality
Behaviour
Punctuality
Improvement needed
The employee is also allowed to:
Explain difficulties
Give suggestions
Ask for guidance
Why is Assessment Interview important?
It helps employees improve their performance
It helps management decide promotion or training
It builds communication between employee and manager
In simple words
➡ An Assessment Interview is taken to check and improve work performance.
3. Grievance Interview
A Grievance Interview is conducted when an employee has a complaint or problem at the workplace.
A grievance means:
Dissatisfaction
Complaint
Feeling of unfair treatment
In this interview:
The employee explains the problem freely
The management listens carefully
Both try to find a solution
Problems may be related to:
Workload
Salary
Behaviour of colleagues
Misunderstanding
Why is Grievance Interview important?
It reduces tension and anger
It prevents conflicts
It maintains peace in the organisation
In simple words
➡ A Grievance Interview is taken to solve employee problems peacefully.
4. Exit Interview
An Exit Interview is conducted when an employee leaves the organisation. In this interview the candidate gives reasons for leaving the organization.
The purpose of this interview is:
To know why the employee is leaving
To understand mistakes of the organisation
To collect honest feedback
The employee is encouraged to speak freely about:
Work environment
Management
Job satisfaction
Suggestions for improvement
The organisation does not argue.
It only listens and learns.
Why is Exit Interview important?
It helps improve policies
It reduces future employee turnover
It improves work culture
In simple words
➡ An Exit Interview is taken to learn from employees who are leaving.
Simple Comparison (Easy to Remember)
Selection Interview – to select a new employee
Assessment Interview – to check employee performance
Grievance Interview – to solve complaints
Exit Interview – to get feedback
Conclusion (Perfect for Exam Ending)
There are many types of Interviews. Different interviews are conducted for different purposes. Each type of interview has it’s own aim and helps the organisation function smoothly. Interviews improve communication, performance, and work environment.
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